七年级英语书信格式作文通用五篇 英文书信（汇集20篇）

Dear Sue,

How are you doing?

I am writing this letter to say "thank you." First and foremost, it is

clear that you, just like "our foreign mother", were very patient to us.

Additionally, needless to say, you taught me a lot, not only English knowledge

but also your life wisdom;consequently, all of us have fallen in love with

English and study. Last but certainly not least, there is no doubt that we had a

great time together, which we will keep in mind forever.

By the way, I cant wait to tell you something new about my class. After

you left for the America, we had an English competition. We all did very well,

using the knowledge you told us. No one can deny you helped us so much!

Sue, can you give me some information about your life in America? I miss

you so much. I am looking forward to your early reply!

Best wishes!

Yours truly,

Li Hua

1、开头部分

How nice to hear from you again. Let me tell you something about the activity. I’m glad to have received your letter of Apr. 9th. I’m pleased to hear that you’re coming to China for a visit. I’m writing to thank you for your help during my stay in America.

2、结尾部分

With best wishes. I’m looking forward to your reply. I’d appreciate it if you could reply earlier.

Dear Ms. Fu,

亲爱的付老师，

I would like you to know that I appreciate the help and support you gave to

me when I was in junior high school. I enjoyed being taught by you immensely.

You are an excellent teacher and inspired me to continue learning with an open

and positive mind.

我想让您知道我非常感激在我上初中的时候你给予的帮助和支持。我非常喜欢你做我的老师。你是一个优秀的教师，鼓励我以开放和积极的态度继续学习。

I would like to convey my heartfelt gratitude to you for teaching me what

is responsibility. You helped me how to find the best place for myself and look

for the personal values. I remember you gave me a book as a present of the

Spring Festival. You are the first teacher who gave me a present which I was

moved for a long time.

我衷心的感谢你教会了我什么是责任。你帮我找到最适合自己的位置并和个人价值。我记得你曾给我一本书作为春节的礼物。你是第一个给我礼物的老师，这让我感动了很久。

I would further say that you gave me so good memories that I wish I could

go back to that time again. It was you who encouraged me to overcome obstacles.

It was you who cared about my emotions. I appreciate all you have done for me,

which meant so much to me. I hope that this letter brings my best wishes to you

and I once again thank you for giving me those precious memories of my life,

which I shall cherish forever.

我还想说你给了我这么美好的回忆，我希望我能再次回到那个时候。是你鼓励我克服困难。是你关心我的情绪。我很感激你为我所做的一切，这对我来说是很重要的。我希望这封信能给你带去我最好的祝福，我再次感谢你给我的生活带来那些珍贵的回忆，我会永远珍惜它的。

Sincerely yours,

Yang

杨

The National Day, aunt took me to the nantong play in the park.

Along the way, I saw flowers, flowers are varied. There are red, yellow, purple... , let a person see more dazzling. A breeze blowing, the grass in nod, flowers are in the dance. Beautiful.

We in the supermarket to buy something to eat first, and then we went to the park. Entered the park, we saw many animals, have a smart lovely little monkeys, they jumped up and down in the cage, wave to the visitors, I took some biscuits for them, the little monkeys pushing me like bees, with biscuits; That they are a jovian tiger, came over and their ferocious appearance makes people dare not near; With beautiful proud peacock, is to catch up with them when we got there the tail, the colorful feathers opened like handfuls of beautiful sun umbrellas, it is no wonder that the peacock proud. There are many unknown small animals. A long time, and I didnt leave in the aunts urging the zoo.

Then we have to play electric horse, sitting in the boat. Unconsciously by late afternoon, we are reluctant to go home, evening I still had a beautiful dream, dream of my house is a beautiful park.

This is really a happy day!

国庆节到了，阿姨带我去南通公园玩。

一路上，只见花草丛生，花儿们争奇斗艳。有红的、黄的、紫的……，让人看得眼花缭乱。一阵微风吹来，小草们在点头，花儿们在跳舞。美丽极了。

我们先在超市买上一些吃的东西，然后我们到了公园。一进公园，我们就看到了许多动物，有机灵可爱的小猴子，它们在笼子里跳上跳下，对着游人招手，我拿了一点饼干给它们，小猴子们像蜂儿一样挤过来，抢着饼干;有威风凛凛的老虎，它们正大摇大摆地走过来，它们那凶猛的样子使得人们不敢靠近;有美丽骄傲的孔雀，我们到那儿时正赶上它们开屏，那五颜六色的羽毛打开了就像一把把美丽的太阳伞，难怪孔雀要骄傲了。还有许多不知名的小动物。看了很久，我才在阿姨的催促下离开了动物园。

接着我们又去玩了电马，坐了小船。不知不觉到了傍晚，我们恋恋不舍地回家了，晚上我还做了一个美好的梦，梦见我家也开了一个美丽的公园。

这真是愉快的一天啊!

2013年重庆高考英语作文题目：用英文给WWF写一封信

写作一(满分15分)

请结合材料，按要求用英文写作。

A mother said,"My son is always on the phone, sleeping,out with his friends,or in his room He never has time to talk to me."

要求：(1)就此材料发表你的看法;

(2)紧扣材料，有明确的观点;

(3)词数不少于60;

(4)在答题卡上作答。

写作二(满分20分)

调查显示，中国长江江豚(finless porpoise)受人类活动影响而濒临灭绝，目前总数不足1000只。假设你是李华，现请用英文给WWF(世界自然保护基金组织)写一封信，请他们关注这一状况并提供帮助。内容应包括：

1.说明写信的目的

2.简述江豚现状

3.希望WWF如何帮助(比如：资助江豚保护项目等)

4.表示感谢并期待回复

注意：

(1)词数不少于80

(2)在答题卡上作答;

(3)书信格式及开头均已给出(不计入总词数)。

示例：

Dear ____,

I am truly sorry that_______(道歉的原因).

The reason is that ______(介绍原因) Once again, I am sorry for any inconvenience caused. Hope you can accept my apologies and understand my situation.

Yours sincerely

Li Ming

This years winter vacation down a 50 years the biggest snow, brought a lot of inconvenience to our life, of course, for me, is also a very happy thing.

Heard that this few days every day heavy snow in the country. Snow when I was a child well, wet shoes at best a bit a nothing important also, big when its bad to did, so pervasive in the clothing, shoes, is the most bad traffic inconvenience. But my heart is already flew to the country, because of the snow is my favorite. I think, I two elder brother home fai home villas behind have a clearing, snow will accumulate a lot of snow, can let me play enough. Moreover, three of my brother because of the holiday, everyone is here, is a good chance.

So, early yesterday morning, I got up early, cry for dad drove to the countryside, think dad dad readily agreed. After more than 20 minutes, we arrived home hui brother home. To meet our Gary is a wry smile, I just got off the bus with lots of bowl big snowball flew. I hide, there are still a few out of me. I open a look, blame not several other brother is also a face smile.

"Well, you look good." My anger rose up at once and ran to knead a snowball, and they spell. His brother also ran to come over to help me. So we both of the two bottom snow battle. After more than 30 minutes, we have a group of victory, Gary they ran into the house. I also ran into the house, to see the adults, they had played a two-button, playing mahjong, is happy! The original come more than I thought of the country.

今年的寒假下了一场五十年来最大的雪，给我们的生活带来了许多不便，当然，对我来说，也是一件很开心的事。

听说乡下这几日天天大雪纷飞。雪小的时候还好，顶多鞋子弄湿一点也没什么，大时就不好办了，衣服、鞋子中真是无孔不入呀，最不好的是交通不便。但我的心却早已飞到了乡下，因为下雪是我最喜欢的。我想，我二哥哥家辉家别墅后面有一块空地，下雪时一定会积很多的雪，可以让我玩个够。而且，我的三个哥哥因为放假，大家都到齐了，是一个好机会。

所以，昨天一早，我就早早起来了，吵着要爸爸开车到乡下去，想不到爸爸爸爽快地答应了。过了20多分钟，我们就到了家辉哥哥家。迎接我们的是一脸坏笑的家辉，我刚一下车就有很多碗大的雪球飞过来了。我东躲西藏，还是有几个还出击中了我。我睁眼一看，怪不其它几个哥哥也是一脸怀笑。

“好，有你们好看。”我怒气一下子升了上来，赶紧跑去捏起了雪球，和他们拼上了。丁丁哥哥也跑了过来帮我。我们就这样两个对两对个干起了雪仗。30多分钟后，我们一组胜利了，家辉他们跑进了屋。我也跑进屋，再去看大人们，他们竟打起了双扣、麻将，正高兴着呢!原来不止我想到乡下来呀。

Dear mom:

A: hello!

Mom this is my first time to write to you, so some shame.

How are you recently? Have a smooth work! How your mood these days, I have no dont care you one day.

How much I miss you, do you give me the rice, how delicious, I often dream of in the evening I went to the kitchen to steal to eat the food you do.

Mom you sit down and rest for a while! Dont be so hard to cook for us after work every day, every day we wash clothes... Every time after the meal, I want to help you wash the dishes, you say you dont have to tube chores, you just mind your own learning. Himself out of one eye, I am full of tears.

Ah! Mother I love you.

I wish you the best

Healthy body, the work is smooth.

亲爱的妈妈：

您好！

妈妈这是我第一次给您写信，所以有些羞愧。

您最近身体好吗？工作还顺利吧！这几天您的心情如何，我没有一天不牵挂您。

我是多么想念您，您做给我的饭，是多么好吃，我经常梦到晚上我去厨房偷吃您做的饭菜。

妈妈您坐下来休息一会吧！不要那么辛苦了，每天下班做饭给我们吃，天天给我们洗衣服……每次吃完饭，我要帮你洗碗时，你却说家务事你不用管，你只要管好自己的学习就行。自己却不合一次眼，我热泪盈眶。

啊！妈妈我爱你。

祝你

身体健康，工作顺利。

My Friend and Me

My name is Huang Hongyan. Hongyan is my given name and Huang is my family name.I have a pair of big eyes, and a big nose, cherry small mouth.Im 14 years old. Im from Guizhou.

Now Im a student in Ciass Two,Grade Seven.

这是04年某省的中考题目：根据美国朋友Bob来信的内容写一篇英文回信。

Dear friend,

亲爱的朋友，

Hello, Im your new friend. My name is [ename]Bob[/ename]. Im fifteen. Im American. I live in New York.

你好，我是你的新朋友。我的名字叫鲍勃，我十五岁，是美国人，我住在纽约。

I am a middle school student. Im good at maths. It is very interesting. My favourite sport is basketball. And I am not only a basketball fan but also a good player. I like music. My friend and I often sing pop songs together.

我是一个初中生，我擅长数学，它很有趣。我最喜欢的运动是篮球，我不仅仅是一个篮球迷，也是一个很好的选手。我喜欢音乐，我经常跟我的朋友一起唱流行歌曲。

After school, I am interested in getting on-line. I have known a lot about China from the Internet. Now I am learning Chinese. I hope I will visit your country one day.

放学之后，我喜欢上网，通过网络，我了解了很多关于中国的事情，现在我在学汉语，我希望有一天能去你的国家游览。

Please write to me and tell me something about your life. I am looking forward to hearing from you.

请给我回信说说你的生活吧，我期待着你的来信。

[关于初三英语作文的范例：英语书信

This year, because of the new crown epidemic, my mother and I watched the

first lesson at home. The most impressive is the story of Grandpa Qian Xuesen.

Grandpa Qian Xuesen is a famous scientist and aerodynamicist in the world. After

finishing college in China, he went to the United States at public expense

because of his excellent grades. After finishing his doctorate, he wanted to

return to China to work, but the United States disagreed. Grandpa Qian Xuesen

overcame all kinds of unexpected difficulties and finally returned to his

motherland, becoming one of the most important scientists in New China. Without

him, there would be no Chinese missiles. Without him, there would be no Chinese

manned space vehicles.

下面是写一件有趣的事情的英语作文范文，希望看过后对你有所帮助。

An Interesting Thing英语作文一：

An interesting thing happened on yesterday.At night,when I was sleepping ,I dreamed I sleeping on a dogs body,and the dog suddenly jumping up and shouting at me,he said:"I want to eat you,you smell very delicious!"Then I ran away quickly......"ling ling ling!!!"A big sound was happened,I woke up quickly,then,I thought,where I am?Oh,that is my dream,just a dream.

昨晚发生了一件有趣的事情。晚上，当我睡觉的时候，我梦到自己睡在一只狗的身上。这只狗突然跳起来，并且冲着我大叫：“我要吃了你，你闻起来太美味了。”我吓的快速的逃跑。。。“呤呤呤”我在一阵响亮的声音中醒来，然后想：我在哪?哦，我在做梦，幸好那仅仅是一个梦。

An Interesting Thing英语作文二：

Today, there is an interesting thing at my home.Today is Sunday, so my father doesnt go to work.After lunch, my father goes to sleep and I feel a little bit bore.Suddenly, an interesting idea comes to my mind.I take four color pens to my fathers room.And then, I help him put on lipstick with a red pen, paint his face with a yellow pen, draw the left eyebrow with a blue pen and draw the right with a green pen.Finally, I draw a very interesting makeup for dad.And then I go back to watch TV.About half an hour later, he shouts loudly when he is doing with his hair.I laugh loudly, because he is shocked by himself and he isnt angry with me.

An Interesting Thing英语作文三：

My father bought me a alarm clock yesterday and I find it is really interesting.

For one thing,the alarm clock has three buttons and each of them is used for different intentions,For example,the first one is designed for adjusting the time of clock if it appears wrongly.

For another thing,the out shape of the clock is just like a cat,my favorite animal.When it rings in the early morning,the mouth of cat will open up and scream.

What an interesting clock it is!

我父亲昨天给我买个一个闹钟,我发现它真的是很有意思.

一方面,闹钟有三个按钮分别为不同的意图而使用,举个例子,第一个按钮被设计成用来调整时间的,当你发现它时间显示错时.

另外一方面是这个闹钟的外形就像一只我最喜欢的动物猫的外形,当他在早晨叫的时候,猫的嘴巴会张开然后尖叫.

这闹钟多么有趣啊!

My hometown dalian is located in the liaodong peninsula. It is the largest coastal city in north China. And it is also the biggest port city in liaoning province. It enjoys the charm of garden city. Live in the city surrounded by flowers and green trees people proud. At the same time, dalian is an important industrial city. It is known as the shipbuilding industry in sea inside and outside. Dalian - I was born and grew up land, you are my favorite!。

我的家乡大连坐落于辽东半岛。它是中国北方最大的沿海城市。而且它也是辽宁省最大的港口城市。它享有花园城市的魅力称号。住在鲜花和绿树包围的城市之中人们倍感自豪。同时大连也是一个重要的工业城市。它以造船工业闻名于海内外。大连-我出生和成长的土地，你是我的最爱!

The modern life is becoming more and more colorful. The Internet is an important part of our life. It makes our life more interesting. Do you know about the most popular Internet tool? It named micro blog . It means a small blog. The differences betwwn them are the micro blog is simpler and more convenient than a common blog. The first micro blog website is Twitter. And it’s also the most famous in the world. Now many famous persons in different professions have micro blogs such as Han Han, Liu Xiang, Lady Gaga, Bill Gates and so on.

现代生活变得越来越丰富多彩。互联网是我们生活的重要组成部分。它使我们的生活更有趣。你知道最流行的互联网工具?它名叫微博客。这意味着一个小博客。它的差异是微博客只是一个普通的博客更简单、更方便。第一个微博客网站是Twitter(微博客)。它也是世界上最出名的。现在，不同行业的许多名人如韩寒，刘翔，嘎嘎小姐，比尔盖茨等都有微博。

Chinese micro blog has about five years of history. Though it’s very short,the micro blogs in China are popular with young people, especially we students. We students believe that micro blog is very useful, we can do many things by using it. For example, we can get news and information quickly. And we can write our feelings, our sense of life and some small things everyday on it, just like keeping a simple diary in 140 worlds or fewer. We can enjoy or upload photos, videos and music easily. What’s more, we can find or create a hot topic, and then talk about the topic with others online. How interesting!

中国的微博大约有五年的历史。虽然它很短，但是微博在中国年轻人中很受欢迎，尤其是我们这样的学生。我们学生认为微博客是非常有用的，我们可以用它做很多事情。例如，我们可以迅速获取新闻和信息。我们可以写我们的感情，我们对生活的感受和一些每天发生的小事情，就像是在写140字或更少字数的简单日记。我们可以很容易的欣赏或上传照片，视频和音乐。更重要的是，我们可以找到或创造热门话题，然后与他人在线谈论该话题。多么有趣啊!

Lots of my classmates and teachers have micro blogs. I also like using micro blog very much. I often upload my pictures and get some advice from others who can draw well. And it’s also a great way to learn English by using micro blogs. We can try to write three beautiful English sentences and then ask someone to modife them and teach us online.

我很多的同学和老师都有微博。我也非常喜欢用微博。我经常上传我的照片，从其他人中得到一些建议。用微博也是一个学习英语的好方法。我们可以试着写下三个美丽的英语句子，然后叫别人修改并在线教我们。

All in all,there are many advantages of using micro blogs, this can only give a brief introduction. But remember not to spend too much time on the Internet. Let’s surf the web healthily and grow up happily!

总之，使用微博客有很多优点，在这只能做一个简要介绍。但记得不要花太多时间在互联网上。让我们健康上网并快乐地成长!

Every child has an idol in their heart. They chase the famous star and

dream to be part of them. Look at those idols, they are young and beautiful, and

the most important thing is that they are favored by a lot of fans, so I dream

to be a star. If I were a star, first, I could make a lot of money. With these

money, I could make my parents have a better life and return their love. The

most exciting thing is to have a lot of fans. They will support me all the time.

I also could see my talents and feel so proud of myself. But being a star means

lacking of time to company our families.

【写作要求】

假定你是李华，从互联网((the Internet)上得知一个国际中学生组织将在新加坡(Singapore)举办夏令营，欢迎各国学生参加。请写一封电子邮件申请参加。

内容主要包括:1. 自我介绍(包括英语能力);2. 参加意图(介绍中国、了解其他国家);3. 希望获准。

注意:1. 数100左右;2. 可以适当增加细节，以使行文连贯;3. 邮件开头和结尾已为你写好.

【优秀范文】

Dear Sir or Madam,

Im Li Hua, a middle school student from China. I read the announcement of the summer camp that you have posted on the Internet and I am interested in it.

I know that you welcome students from different countries and Id like to take part in it. Ive been learning English for 10 years, and I speak fluent English. What is more, Ill be able to tell students from other countries about China and learn about their countries as well. I hope I will be accepted as a member of your summer camp.

Looking forward to your reply!

Yours，

Li Hua

导语：书信是相隔较远，暂时见不到面的人们相互交流情感与思想的工具。书信拥有悠久的历史且世界各国的人们都有使用。书信在人类的交流与沟通的历史上占有重要地位。下面是小编整理的英文亲人书信格式，希望对大家有所帮助。

1、信头(Heading)

指发信人的姓名(单位名称)、地址和日期，一般写在信纸的右上角。一般公函或商业信函的信纸上都印有单位或公司的名称、地址、电话号码等，因此就只需在信头下面的右边写上写信日期就可以了。

英文地址的写法与中文完全不同，地址的名称按从小到大的顺序：第一行写门牌号码和街名;第二行写县、市、省、州、邮编、国名;然后再写日期。标点符号一般在每一行的末尾都不用，但在每一行的之间，该用的还要用，例如在写日期的时候。

日期的写法，如1997年7月30日，英文为：July 30，1997(最为普遍); July 30th，1997;30th July，1997等。1997不可写成97。

2、信内地址(Inside Address)

在一般的社交信中，信内收信人的地址通常省略，但是在公务信函中不能。将收信人的姓名、地址等写在信头日期下方的左角上，要求与对信头的要求一样，不必再写日期。

3、称呼(Salutation)

是写信人对收信人的称呼用语。位置在信内地址下方一、二行的地方，从该行的顶格写起，在称呼后面一般用逗号(英国式)，也可以用冒号(美国式)。

(1)写给亲人、亲戚和关系密切的朋友时，用Dear或My dear再加上表示亲属关系的称呼或直称其名(这里指名字，不是姓氏)。例如：My dear father，Dear Tom等。

(2)写给公务上的信函用Dear Madam，Dear Sir或Gentleman(Gentlemen)。注意：Dear纯属公务上往来的客气形式。Gentlemen总是以复数形式出现，前不加Dear，是Dear Sir的复数形式。

(3)写给收信人的信，也可用头衔、职位、职称、学位等再加姓氏或姓氏和名字。例如：Dear Prof. Tim Scales, Dear Dr.John Smith。

4、正文(Body of the Letter)

位置在下面称呼语隔一行，是信的核心部分。因此要求正文层次分明、简单易懂。和中文信不同的是，正文中一般不用Hello!(你好!)

正文有缩进式和齐头式两种。每段书信第一行的第一个字母稍微向右缩进些，通常以五个字母为宜，每段第二行从左面顶格写起，这就是缩进式。

但美国人写信各段落往往不用缩进式，用齐头式，即每一行都从左面顶格写起。商务信件大都采用齐头式的写法。

5、结束语(Complimentary Close)

在正文下面的一、二行处，从信纸的中间偏右处开始，第一个词开头要大写，句末用逗号。不同的对象，结束语的写法也不同。

(1)写给家人、亲戚，用Your loving grandfather，Lovingly yours，Lovingly等;

(2)写给熟人、朋友，用Yours cordially，Yours affectionately等;

(3)写业务信函用Truely yours(Yours truely)，Faithfully yours(Yours faithfully)等;

(4)对上级、长辈用Yours obediently(Obediently yours)，Yours respectfully(Respectfully yours)等。

6、签名(Signature)

低于结束语一至二行，从信纸中间偏右的地方开始，在结束语的正下方，在签完名字的下面还要有用打字机打出的名字，以便识别。职务、职称可打在名字的下面。当然，写给亲朋好友的信，就不必再打了。

7、附言(Postscript)

一封信写完了，突然又想起遗漏的事情，这时用P.S.表示，再写上遗漏的话即可，要长话短说。通常在信末签名下面几行的左方，应于正文齐头。

注意：在正式的信函中，应避免使用附言。

8、附件(Enclosure)

信件如果有附件，可在信纸的左下角，注上Encl：或Enc：，例如：Encl：2 photos(内附两张照片)。如果福建附件不止一项，应写成Encl：或Encs。

我们有时可看到在称呼与正文之间有Re：或Subject：(事由)字样。一般在信纸的中间，也可与“称呼”对齐。还应在底下加横线，以引起读信人的注意，使收信人便于在读信之前就可了解信中的主要内容。事由一般在公务信函中使用，也可以省略。

Dear Helen，

Thank you for your email.I would like to answer your questions.

In China，we start our weekend from Saturday to Sunday.It lasts about two

days.We can do many things to relax ourselves on weekends.I often go

swimming，surf the Internet and watch TV

I usually do chores at home，because my parents are very busy and I want to

help them.

But what I want to do most is traveling with my parentsWe have been to many

places.This weekend，we are going to Beijing.We always have a good time.

Best wishes，

Wang Lin

A letter to Amy_给艾米的一封信

Dear Army:

How are you?I`m happy to tell you something about my lifestyle.

I get up at six.At six twenty.I have breakfast.I usually have an egg.a piece of bread and a glass of milk.This helps me start the day well.Next ,I run for twenty minutes.

I have lunch at eleven forty.I always have a bowl of rice. meat and vegetables. This meal gives me energy for the whole afternoon.

I have dinner at eleven.I often have a bowl of noodles, fish and an apple.Apples are good for us. There is a saying, An apple a day keeps the doctor away."So I always have an apple between meals.

After dinner .I do my homework ,and then. I go to bed at nine ,I sleep for nine hours every day .

Do you think my lifestyle is healthy? what about yours ? write to me soon.

yours

Kitty

There are many funny places in ourSchool. For example, the football

playground, the classroom, the experiment room. But my favorite place is

school’s reading-room. Our school’s reading-room is very big and bright. After

class, you can go inside and pick out one of your favorite book to read. There

are so many books that you don’t know which one you should read first.

I love reading. And J.K Rowling is my favorite writer. I have read the

Harry Potter series so many times but I never get bored. In my opinion, reading

books not only broaden my horizon, but also help me to be a better man. I can

learn different things from these books. When I feel blue, I will go to the

school’s reading-room. In that place, I can forget my trouble when I read my

favorite novels.

英语书信的格式与结构基本上是固定的,一旦选定其中一种便不能随意更改。商务英语的内容与其结构相应,其中七项是必不可缺的。熟练掌握商务英语书信的格式与结构是从事对外贸易工作的必备技能。下面是小编帮大家整理的正确的英语书信格式，希望大家喜欢。

我国实行对外开放以来,对外贸易得到迅速发展。WTO的成功加入,使我国的对外贸易事业有了突破和发展。作为对外贸易中的一种基本的通讯联络方式,商务英语书信也得到广泛应用。对于外贸专业的学生以及从事对外贸易的工作者来说,熟练掌握商务英语书信的格式与结构并加以应用,是不可或缺的一项技能。

商务英语书信有自己独特的格式与结构。虽然现在的人们喜欢标新立异,喜欢以一种更随意、更友好的方式进行交往,但是,为了避免寄信方和收信方之间由于格式、结构的不统一而引起的混乱,以及由此而带来的查找不便、使双方花费不必要的时间,所以,最安全、最有效的方法就是遵循国际上常用的、约定俗成的格式与结构。一旦选定一种格式与结构,最好是坚持使用,不能想改就改,想换就换,否则就会给对方一种不稳定、不踏实的感觉,会引起一些意想不到的麻烦,有可能最后导致交易的失败。

一般来说,现在使用的商务英语书信的格式主要有两种:传统的缩头式(the conventionalindented form) 和现代的齐头式(the modern blocked form) 。

根据英国传统做法,缩头式要在信文每一段缩进五或六个字母的空间,有时可能会缩进更多。现在,齐头式在商务英语书信中使用得非常普遍。它的突出特点就是所有信的内容都从信纸的左边开始,段落与段落之间要比缩头式多空出两到三行,以便于区分。这种格式被称作齐头式(the fullblocked form) 。但是,有时把日期放在信纸的左边会给查找带来不便,所以,人们使用了一种改良的齐头式(the modifiedblocked form) ,即把日期放在右边,而把其他内容放在左边。

一般来说,我们通常使用单行距来布局一封信,这会使我们所写的信有一种紧凑感,但有些人在写短信的时候,更喜欢用双行距。

根据个人或公司的喜好,可以选择使用齐头式或缩头式。但不论选择哪一种格式,一般商务英语书信的结构都包括以下几部分内容:

(1) 信头(the letter - head)

(2) 案号和日期(the reference and date)

(3) 封内名称和地址(the inside name and address)

(4) 开头称呼语(the salutation)

(5) 信文(the message or the body of the letter)

(6) 结尾敬语(the complimentary close)

(7) 写信人签名或签署(the writer’s signature and designation)

(8) 注意事项(the attention line)

(9) 事由、标题(the subject line)

(10) 经办人代号(the reference notation)

(11) 附件(the enclosure)

(12) 抄送(the carbon copy notation)

(13) 附言(the postscript)

在商务英语书信中,上述每一部分内容都有自己固定的位置,包含自己独特的内容,它们是不能随意互换的。

信头所包含的是写信人的基本情况,包括他的姓名、地址、电话号码、电传号码以及传真号码甚至E - mail 地址。信头在信纸的最上方,有的公司把信头直接印在所使用的信纸上。质量优良的信纸以及一个整洁、匀称的信头,可以展示一个公司的风采,增强公司的信誉。

案号是写信时所给的、以便查询的字母或数字。经常以“Our ref”和“Your ref”来区分。它的位置一般是在信头的右边。而日期在信头以下三行或四行,不管是齐头式还是缩头式,一般把日期放在右端,这可起到行尾的作用,使信看上去更整齐。在商务英语书信中,日期一定要写全,不能用数字的形式,因为美国和英国的日期标示法是不同的。英国的日期标示法是“24thMarch. 2002”, 而美国的日期标示法则是“March24 ,2002”。月、日的后面用逗号,年份后面不用标点。

封内名称和地址即收信人的名称和地址,要放在信纸的左上方,在日期以下三行或更多行,这可根据信的长短来定。

封内名称和地址要用齐头式,紧靠信纸的左边,这样会使信看上去整齐。

开头称呼语是写信人开始信文的礼貌用语,一般商务英语书信中多用Dear Sir , Dear Sirs 或Gentlemen ,并且独立成行,在封内名称和地址以下三行。在Dear Sir 或Dear Sirs 后面用逗号,而在Gentlemen 后面用冒号。

信文是实质性的内容,信文的书写要求是简洁、清晰、礼貌;语法正确,切中要点;段落划分明确,每段集中于一个话题;打印准确,布局要有艺术性,使你的信件看上去赏心悦目。尤其注意页边空栏,它是信文的框架。信文多用单行距,有些短信可用双行距。

结尾敬语是信件结束时的一种礼貌用语。它只是一种礼貌用语,在信中没有实际意义,传统使之成为必须,并已成为习惯,所以一直沿用至今。传统的结尾敬语有: Yours faithfully , Yours truly(多用于美国) 等,也有人用倒装的Faithfullyyours , Truly yours 等。结尾敬语必须和信文紧连一起,不能分开,更不能把它单独放到另一页。如遇此种情况,则信件必须重新安排、打印。

签署是写信人或其所代表公司的名称或标记。公司名称可以打印,而主管人签名则必须是手写,两者都不可用印章代替。这部分在结尾敬语以下三行,大约留出五行或更多的空间。

注意事项的习惯用语是:For the attention of 或简单的Attention ,下面一般要加上横线。当信件是写给特定的人或主办部门时,则用此用语。它在开头称呼语以上两行。除齐头式外,可放在信文以上中间。

事由或标题在开头称呼语以下两行,下加横线,除齐头式外,一般放在信文以上中间。经常是用一词或简单的几个词来表示信文的主题,让收信人先对所谈内容有所了解。

经办人代号在签署以下两行。是打字员名字的首字母缩写,可用小写,也可用大写。

附件在经办人代号以下两行。写信人可标示出一个或多个信中所提到的附件。经常使用的形式有: Enclosure , Enclosures ,Encl. ,Enc. 等。

抄送在附件以下两行。抄送有明、暗两种方式。明示的标记为cc ,后面加上收件人或公司的名字,可打印在原件和复印件上。暗示的标记为bcc ,后加收件人或公司的名字,只打印在复印件上,并且只有写信人和收信人知道。

附言在抄送以下两行。如写信人想增加些信中忘记提到的内容,可用此方式,但应尽量避免使用。因为它可能会给人一种错觉,即在写信前,你未能很好地安排你的信件。这可能会影响到你的信誉。

在上述十三部分内容中,前七部分是每一封商务英语信件所必需包含的内容,而后几部分则是可有可无的。

总之,当你书写商务英语书信的时候,必须谨记:选定一种格式,坚持使用,不能变来变去;结构中的内容要安排合理得当,所必需的七部分内容一个都不能少。布局好的信件是双方交易的好的开始。一封布局优雅、端庄匀称的信件,会留给人一种良好的印象,促进双方的进一步往来,直至交易的达成。